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Free Landlord Reference Letter Templates

Once you’re a landlord trying to lease your property, you need to make sure that the tenant you decide is a accountable one. Typically a background verify, credit report, and proof of revenue simply aren’t enough. In these instances, it’s greatest to ask for a landlord reference letter.

Desk of Contents

  1. What’s a landlord reference letter?
  2. Who ought to ask for the owner suggestion letter?
  3. Totally different strategies to offer a reference
  4. 7 ideas for writing a character reference letter for the brand new landlord
  5. Landlord reference letter pattern and templates

What’s a landlord reference letter?

A landlord reference letter is a press release that:

  • Particulars what kind of expertise it was leasing property to the tenant
  • Often takes the form of a written doc, but may be served in quite a lot of mediums
  • Serves as a personality reference in your tenant

When narrowing down your decisions, a landlord reference is a invaluable useful resource for landlords, and may make or break your tenant selection.

Who should ask for the owner suggestion letter?

When requesting a landlord suggestion letter:

  • Ask the potential tenant for his or her previous landlords’ contact info with the intention to reach out
  • Inquire about current landlords, however don’t discount older landlords
  • Strategy multiple, and analysis them if potential

All this cross-referencing is to stop your tenant from providing fraudulent references, since your tenant might forge the paperwork or connect you to a good friend masquerading as his or her previous landlord.

You must ask for the owner suggestion letter before signing a lease settlement, and it must be thought-about along with a rental software.

Totally different strategies to offer a reference

workspace for writing landlord reference letter

Opposite to the identify, a landlord reference letter doesn’t need to be a written document. Thus, there are a selection of different ways in which your tenant’s ex-landlords might give you a reference.

Listed here are the most typical ways of providing a landlord reference letter:

Phone iconTelephone

The least formal technique, some landlords want to name the ex-landlord and ask for a verbal statement. Straightforward to execute, all you need is a telephone number and a firm grasp of what questions you want to ask the previous landlord.

Email iconFax/E-mail

In case you would moderately have a written assertion, you might also ask the earlier landlord to compose a landlord reference letter and send it over by fax or e mail. The benefit of getting a written reference letter is that with every part spelled out, misunderstandings must be minimal. Also, you’ll have proof of what the owner stated in case your tenant needs to contest it.

Computer iconOnline

Nowadays, landlords also have the option to use on-line providers, comparable to Renter, Inc.’s Trendy Landlord Reference Checks or Landlord-Reference. These providers are databases the place landlords can submit references for tenants and in addition lookup or request references for potential tenants. Landlords are incentivized to submit references and the statements they provide are verified, making this an correct and hassle-free various.

7 ideas for writing a character reference letter for the brand new landlord

landlords shaking hands when giving landlord reference letter

When you’re a landlord who was contacted to offer a landlord reference letter, there are a few things to do to maximize your reference’s effectiveness in informing the subsequent landlord what she or he ought to anticipate when taking on your ex-tenant.

When writing a personality reference, these are the points to remember:

1. Converse the truth

Even should you’re making an attempt to eliminate a hard tenant, don’t lie when giving your reference. Not solely does this do a disservice to your fellow landlords, but when your statements are obviously misleading, the subsequent landlord might even sue you.

You also needs to watch out with any references you give by means of a web-based service. On-line providers are particularly cautious of unsubstantiated claims as a result of they might end in lawsuits towards the location.

2. Use specifics

If you’re giving your landlord reference, be as particular as potential and keep away from obscure statements. When you can consider definitive situations when the tenant made late lease payments or prompted hassle with the neighbors, embrace them and describe what occurred.

This provides the new landlord the power keep in mind the transgressions and determine if they’re extreme enough to reject the tenant.

3. Have the receipts

With any claims you make in your landlord reference, have evidence available to show that it happened. To make this simpler, when interacting with the tenant, be sure that it’s in written type (ie. over a messaging service or e-mail).

If the interplay happened in individual, comply with up and make clear over a written type of communication about what happened, so you still have document of it.

Having receipts ensures that if the tenant objects to the statements you made in your landlord reference, you’ve got proof on the contrary.

four. Did the tenant pay on time?

Normally, whether or not the tenant pays lease on time is essential info for the brand new landlord. Landlords need to know if the tenant is reliable so that they know if the tenant is a dependable supply of revenue. If it’s all the time a wrestle to gather lease on time, landlords need to know if they’re going to danger dropping cash by renting their property.

5. Did the tenant maintain the property?

Cleanliness is a vital consideration when selecting a tenant. If the tenant is actually messy, it might make the move out course of a pain, because the tenant might depart the property in a much worse state than she or he discovered it. If very severe, the neglect might injury the property itself, resulting in more loss for the longer term landlord.

Similarly, if the tenant has housemates, cleanliness will probably be much more vital as a result of it might trigger conflict with the other tenants sharing the area.

6. Was the tenant disruptive?

Does the tenant have hassle dwelling in a quiet neighborhood? In that case, notify the new landlord if the tenant ever had any complaints from neighbors. Being a social individual isn’t necessarily a black mark towards a potential tenant.

Nevertheless, if they will’t get along with others or if they’re continuously inflicting noise complaints, that would result in landlords dealing with unhappy neighbors or housemates, since he or she will be the one accountable.

7. Hold communications open

On the very end of your landlord reference letter, don’t overlook to include your contact info! That approach the brand new landlord can contact you if they’ve any additional questions concerning the tenant.

It’s additionally a present of excellent faith that permits the brand new landlord to verify that the reference isn’t fraudulent and that you simply’re truly the tenant’s ex-landlord.

Landlord reference letter pattern and templates

In case you’re having hassle getting started, check out this pattern landlord reference letter for concepts or download certainly one of our templates under.

Landlord reference letter (Constructive Expertise)

Download the Landlord Reference Letter template (Constructive Expertise)

Landlord Reference Letter Positive Experience Template

November 8, 2018

John M Linscott

4853 Lawman Avenue

Fairfax, VA 22030

To whom it might concern,

I’m scripting this letter on behalf of Tammy A Roberson, a tenant at my one-bedroom condo situated at 71 Market Lane, Arlington, VA 22243 since December 2017. The lease I charged her was $1,200/month, excluding utilities.

In the course of the time that Tammy stayed at the property, I’ve loved having her as a tenant. Excluding one time the place she was late paying lease resulting from stress from exams, Tammy often turns in her lease in a timely manner. In addition, she’s respectful and clean, together with her neighbors never lodging any complaints. And regardless that she’s fairly social, her small get-togethers by no means triggered any points. When Tammy moved out, she left the condominium neater than when she initially moved in. I haven’t had to make use of her deposit to make any critical repairs, both.

When Tammy notified me of her intent to move out in favor of an condominium closer to her new job, she gave loads of advance discover and complied with all provisions of the lease agreement. I will miss having her as a tenant and wouldn’t hesitate to lease to her again sooner or later.

When you’ve got any additional questions, be happy to succeed in out to me. I will fortunately answer any additional considerations you could have.


John M Linscott

(571) 581-5768

[email protected]

Landlord reference letter (Unfavourable Experience)

Download the Landlord Reference Letter template (Adverse Experience)

Landlord Reference Letter Negative Experience Template

November 14, 2018

Lewis M Griffith

2304 Benson Park Drive

Oklahoma Metropolis, OK 73160

To whom it might concern,

I am scripting this letter on behalf of Robert J Jimenez, a tenant at my two-bedroom condominium situated at 3334 Eagle Drive, Oklahoma City, OK 73160 since June 2017. The lease I charged him was $1,500/month, excluding utilities.

In the course of the time that Robert stayed on the property, I haven’t loved having him as a tenant. Robert has been unable to show in his lease in a timely method. In addition, he typically neglects the premises, leaving the property a multitude and causing neighbor complaints. When Robert moved out, I spent numerous time restoring the property for the subsequent renter. I even had to make use of his deposit to fix the sink within the toilet.

When Robert finally notified me of his intent to move out in favor of an condominium with a much bigger kitchen, he did not give advance notice and did not adjust to the provisions of the lease agreement. I can’t advocate taking over Robert as a tenant and would reconsider renting to him again in the future.

When you have any additional questions, be happy to succeed in out to me. I’ll fortunately answer any additional considerations you’ll have.


Lewis M Griffith

(405) 525-9956

[email protected]